AASHTOWare Project Site License

An annual Site License is available to any agency/organization desiring to license all the following AASHTOWare Project modules:

The AASHTOWare Project Estimator and AASHTOWare Project FieldNet modules, as well as the AASHTOWare Project FieldManager Suite, are NOT included in this Site License. AASHTOWare Project TRACER is NOT included in this Site License. SYNC Service for AASHTOWare Project is also NOT included in this Site License.

  • AASHTOWare Project Cost Estimation
  • AASHTOWare Project Estimation
  • PES/LAS
  • AASHTOWare Project Preconstruction
  • AASHTOWare Project Construction Administration
  • AASHTOWare Project BAMS/DSS
  • AASHTOWare Project Data Analytics
  • AASHTOWare Project Civil Rights & Labor
  • AASHTOWare Project SiteManager
  • AASHTOWare Project SiteXchange
  • AASHTOWare Project Expedite
  • AASHTOWare Project Bids
  • AASHTOWare Project Construction & Materials
  • AASHTOWare Project Worksheet.
Description Annual License
AASHTOWare Project Site License Unlimited use $475,000

Note: The AASHTOWare Project BAMS/DSS and the AASHTOWare Project Data Analytics modules are available only to AASHTO Members and Associate-International Members.

Annual fees for the AASHTOWare Project BAMS/DSS or AASHTOWare Project Data Analytics, AASHTOWare Project Cost Estimation, PES/LAS or AASHTOWare Project Preconstruction, AASHTOWare Project Construction Administration, AASHTOWare Project Construction & Materials, AASHTOWare Project Expedite or AASHTOWare Project Bids, AASHTOWare Project Estimation, AASHTOWare Project SiteManager, AASHTOWare Project SiteXchange, AASHTOWare Project Worksheet and AASHTOWare Project Civil Rights & Labor modules are as follows:

Modules Annual License Fee5 Other Suggested Modules
BAMS/DSS® 1 $77,000
Data Analytics1,11 $68,000 Preconstruction, Estimation
Cost Estimation 4,12 $59,000 BAMS/DSS or Data Analytics
PES/LAS 2,3,4,12 $47,000 BAMS/DSS or Data Analytics
Construction Administration12 $59,000 PES/LAS or Preconstruction and BAMS/DSS or Data Analytics
Construction & Materials8 $207,000
Expedite12 $19,500
Estimation7, 9 $47,000 Preconstruction, Data Analytics
SiteManager® 4,12 $230,000
SiteXchange $19,500 SiteManager
Preconstruction3, 6 $47,000 Data Analytics
Civil Rights & Labor7 $47,000 Preconstruction
Bids10 $19,500

Note:

  1. AASHTOWare Project BAMS/DSS and AASHTOWare Project Data Analytics modules are available to AASHTO Members and Associate-International Members only. There is no additional fee for the BAMS/DSS Workstation option.
  2. Due to the complementary nature of PES and LAS, these modules must be licensed together.
  3. Project Worksheet is available at no additional cost with a license of PES/LAS or Preconstruction. Agencies may provide copies for consultant and contractor usage. However, the agencies are responsible for: 1) distributing copies of Project Worksheet software including copying and distributing user documentation as needed to contractors and/or consultants; 2) maintaining a list of contractors/consultants to whom the agency distributes the Project Worksheet software; 3) acting as the single point of contact for all contractor and/or consultant software support inquiries  (Such inquiries may be forwarded by the agency to Info Tech for resolution back to the agency); and 4) protecting AASHTO’s proprietary rights associated with the Project Worksheet software product.
  4. The PES, LAS, Cost Estimation and SiteManager licenses are intended for use by all client implementations configured by the licensee to communicate to the corporate database server(s) under the direct technical and administrative control of the licensee.
  5. If any individual module is to be initially installed during the license year, the module fee may be prorated for the remaining months in that licensing year only. (All subsequent licensing of previously installed modules is for the full year and will not be prorated for a partial year.)
  6. If requested, Preconstruction may be obtained at no additional cost with the licensing of the PES/LAS.
  7. Due to the nature of the software, Civil Rights & Labor and Estimation are only licensed with Preconstruction.
  8. If requested, Construction & Materials may be obtained at no additional cost with the licensing of SiteManager or an extended license of FieldManager.
  9. If requested, Estimation may be obtained at no additional costs with the licensing of Cost Estimation.
  10. If requested, Bids may be obtained at no additional cost with the licensing of Expedite.
  11. If requested, AASHTOWare Project Data Analytics may be obtained at no additional cost with the licensing of BAMS/DSS.
  12. These modules are no longer available to new licensees.
AASHTOWare Project Estimator
AASHTOWare Project Estimator has the following fee structure:
Description  Annual License Fee
AASHTOWare Project Estimator 1-15 Copies (each copy) $1,450
16-20 Copies $23,500
21-30 Copies $31,300
31-40 Copies $37,900
41-50 Copies $42,800
51-60 Copies $47,600
Site License* $52,800

Note: The above fees are annual fees. The total amount varies depending upon the number of workstations licensed. If AASHTOWare Project Estimator is installed on additional workstations during the license year, the annual fee for the additional workstations will be prorated for the remaining months of the license year (July 1 – June 30). This proration applies only to the initial installation of AASHTOWare Project Estimator. These license fees include support and maintenance by Info Tech consistent with AASHTOWare products.

* Agencies holding a site license for AASHTOWare Project Estimator may, with no additional license fee, extend their site license to their local governments for projects in which federal money is involved and for which the agency has oversight responsibilities. This exception does not apply to consultants who are doing design work for the agency or to local governments that are doing their own non-federal projects. Consultants (and local agencies doing non-federal projects) must purchase their own AASHTOWare Project Estimator license at the special reduced license fee available on the Info Tech, Inc. website: www.infotechfl.com.

AASHTOWare Project FieldManager
Pricing for AASHTOWare Project FieldManager is calculated on either a “per copy” or “per site” license basis. AASHTOWare Project FieldManager has the following fee structure:
Description  Annual License Fee
AASHTOWare Project FieldManager suite (FieldManager®and FieldBuilderComponents Only) Each Installed Copy $3,450
Each installed copy of FieldBook $1,050
Site License (All FieldManager Components) Site License (1-15 users) $18,000
Site License (16-30 users) $30,200
Site License (31-50 users) $45,300
Site License (51-300 users) $91,000
Site License (301-800 users) $136,500
Site License (more than 800 users) $182,000
Note: These AASHTOWare Project FieldManager Licenses are intended to cover only actual employees of the licensing agency. Consultants and other agencies (i.e. cities and counties) doing work for a licensing agency are not covered under this type of license agreement. Agencies wishing to cover (in addition to their own employees) consultants working directly under their control or local governments administering state-let, state-paid contracts should use the AASHTOWare Project FieldManager Extended License option detailed below (instead of this option).
AASHTOWare Project FieldManager Extended License

The AASHTOWare Project FieldManager Extended License is intended for member agencies wishing to cover not only their own employees, but also consultants working directly under their control (for example, as field inspectors) and/or local governments administering state-let, state-paid contracts under their license agreement. Agencies acquiring an Extended License may provide copies of the software to their consultant workforce and local governments, but are responsible for the following:

  • Distributing copies of the AASHTOWare Project FieldManager software, including copying and distributing user documentation, as needed, to consultants and local agencies;
  • Maintaining a list of consultants and local agencies to which the agency distributes the AASHTOWare Project FieldManager software (including any of its components);
  • Acting as the single point of contact for all consultant and local agency software support inquiries. Inquiries that are clearly beyond the normal technical expertise of the agency may be forwarded by the agency to Info Tech for resolution back to the agency. In accordance with standard AASHTO policy, the agency will identify a maximum of four people authorized to contact Info Tech with support requests;
  • Ensuring that FieldBuilder is not provided to anyone outside the state agency. Since the intent of this license is to allow performance of work on state-let, state-paid contracts only, consultants and local governments wishing to use AASHTOWare Project FieldManager (or any of its components) for accomplishing work on their own projects must purchase their own, separate licenses to do this; and
  • Recovering all copies of the AASHTOWare Project FieldManager software and documentation from all consultants and local agencies whenever appropriate: for example, upon termination of service and/or consulting agreement under which the distribution of the software was initiated.
  • Thus, member agencies have two options available to them to provide access to the AASHTOWare Project FieldManager software to their consultant work force (project managers, field inspectors, etc.) and/or their local government agencies administering state-let, state-paid contracts:
  • Purchase this Extended License for the appropriate number of anticipated total users (state employees, consultant work force and local government employees); or,
  • Continue to require their consultants and Locals to purchase their own copies of the software directly from Info Tech. In the latter case, technical and administrative support will be available from Info Tech.

The AASHTOWare Project FieldManager Extended License has the following fee structure:

Description  Annual License Fee
FieldManager suite (All FieldManager Components Except FieldBuilder) Extended License (1-15 users) $27,800
Extended License (16-30 users) $42,400
Extended License (31-50 users) $64,500
Extended License (51-300 users) $119,000
Extended License (301-800 users) $174,500
Extended License (more than 800 users) $228,000
AASHTOWare Project FieldNet
AASHTOWare Project FieldNet has the following fee structure:
Description Annual License Fee
FieldNet Site License (Up to 100 total users) $35,000
Site License (101-500 users) $70,000
Site License (501-600 users) $78,500
Site License (601-750 users) $90,000
Site License (751-900 users) $100,000
Site License (901-1000 users) $105,500
Site License (1001 or more users) $141,000
AASHTOWare Project TRACER
AASHTOWare Project TRACER has the following fee structure:
Description Annual License Fee
AASHTOWare Project TRACER Up to 10 Copies $2,000 per copy
11−20 Copies $21,750 + $1,750 per copy in excess of 11
21−30 Copies $38,750 + $1,250 per copy in excess of 21
31−50 Copies $50,900 + $900 per copy in excess of 31
51−90 Copies $68,750 + $750 per copy in excess of 51
More than 90 Copies Customized Quote*

Note: The above fees are annual fees. The total amount varies depending upon the number of workstations licensed. If AASHTOWare Project TRACER is installed on any additional workstations during the license year, the annual fee for the additional workstations will be prorated for the remaining months of the license year (July 1 − June 30). This proration applies only to the initial installation of AASHTOWare Project TRACER. These license fees include support and maintenance by AECOM consistent with AASHTOWare products.

*Due to license fee royalties for the RS Means industry cost data used by AASHTOWare Project TRACER, the purchase of more than 90 licenses requires a customized quote; please contact the AASHTO Associate Project Director or AASHTOWare Project TRACER contractor listed at the end of this section for additional information.

SYNC Service for AASHTOWare Project
SYNC Service for AASHTOWare Project has the following fee structure:  
Number of Connections to the SYNC Service Annual License Fee
1-10 $3,200
11-20 $6,400
21-30 $9,600
31-40 $12,800
41-50 $16,000
51-100 $21,200
101-150 $26,500
151-200 $31,800
201-300 $42,400
301-400 $53,000
401-500 $63,600
501-600 $74,200
601-800 $90,000
801-1000 $100,000
1001 or more connections $113,300

For each app on a user’s device, agencies must license a connection to the SYNC Service for AASHTOWare Project. For example, if a user needs to connect three apps on the user’s device to the SYNC Service, the agency must license three connections.

Evaluation License Option

First-time licensees of the SYNC Service for AASHTOWare Project may elect a no-cost 90-day evaluation license.

First-time licensees of a production release module may elect a no-cost 180-day evaluation or pay for a one-year evaluation license. The one-year evaluation license is good for twelve months from time of initial license at a license fee equal to the current license fees listed above. The AASHTOWare Project BAMS/DSS one-year evaluation license provides one Evaluation License Service Unit (ELSU). The one-year evaluation license option for AASHTOWare Project Preconstruction, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project Construction & Materials, or AASHTOWare Project Estimation includes two Evaluation License Service Units of support ($27,000 value) at no additional cost.

Evaluation License Service Units (ELSUs) are valid only for the one-year duration of the associated evaluation license. The licensee may use these ELSUs at its discretion to assist with installation, implementation and training activities during the evaluation period. Unused ELSUs units expire at the end of the one-year license period. AASHTO will no longer offer an evaluation license for AASHTOWare Project Cost Estimation, AASHTOWare Project Construction Administration or AASHTOWare Project SiteManager. Because of the expense involved in providing the no-cost service units associated with the one-year evaluation license, the standard Site License option for all AASHTOWare Project modules is not available in conjunction with an evaluation license. To continue licensing beyond the initial 12-month evaluation period, licensees would then pay a prorated annual license fee based on the number of months remaining in the current fiscal year in order to return to the normal AASHTO fiscal/licensing year of July 1 – June 30.

Example: 

A request for a one-year evaluation license of AASHTOWare Project Preconstruction, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project BAMS/DSS, AASHTOWare Project Construction & Materials, and AASHTOWare Project Estimation would result in the following fee:

Description Annual License Fee
Modules BAMS/DSS $77,000
Preconstruction $47,000
Civil Rights & Labor $47,000
Construction & Materials $207,000
Estimation $47,000
Total $425,000
Note: In the above one-year evaluation license example, nine (9) Evaluation License Service Units are included (one for AASHTOWare Project BAMS/DSS, two for AASHTOWare Project Preconstruction, two for AASHTOWare Project Civil Rights & Labor, two for AASHTOWare Project Construction & Materials, and two for AASHTOWare Project Estimation) at no additional fee.
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Hardware and Software Environments

Because of the rapid pace at which technology changes, a website has been established to provide the most current approved hardware and software specifications for the AASHTOWare Project suite of products. Please visit this website at the following address: http://www.cloverleaf.net/sys_arch/.

The following table shows the current release information for AASHTOWare Project modules as of the publication date of this Catalog. Additional releases may be available and will supersede the information provided in the table. Please visit http://www.cloverleaf.net/cgi-bin/UpcomingRelease.cgi/ for the latest information.

Description Current Release Release Date
PES/LAS 5.9g June 20121
AASHTOWare Project Construction Administration 5.6e June 2012
AASHTOWare Project Worksheet 5.10e June 2012
AASHTOWare Project BAMS/DSS 6.9d June 2018
AASHTOWare Project Cost Estimation 5.10b June 2014
AASHTOWare Project Estimator 2.16a June 2018
AASHTOWare Project SiteManager 3.18-1a April 2018
AASHTOWare Project SiteXchange 1.0c June 2011
AASHTOWare Project Expedite 5.11a June 2011
AASHTOWare Project FieldManager 5.3b June 2017
AASHTOWare Project FieldNet 3.5a June 2015
AASHTOWare Project Preconstruction 4.02 September 2017
AASHTOWare Project Civil Rights & Labor 4.02 September 2017
AASHTOWare Project Construction & Materials 4.02 September 2017
AASHTOWare Project Estimation 4.02 September 2017
AASHTOWare Project Bids 2.0 June 2018
AASHTOWare Project TRACER 4.1 June 2016

1 PES/LAS 5.9g released June 2012 is the final release of these modules, which no longer include standard support as of June 30, 2014. Please visit the Supported Products & Platforms area of the Cloverleaf.net Support page for the latest software support status information.

2 Product updates are released throughout the fiscal year. For the latest information, see https://www.cloverleaf.net/cgi-bin/UpcomingRelease.cgi/

Service Units

For the period from July 1, 2018 through June 30, 2019, AASHTO has established an arrangement with its AASHTOWare Project contractors, Info Tech, Inc. and AECOM, Inc., to offer the opportunity for agencies to acquire special fixed-fee increments or units of contractor-provided service for consultation and support to assist an agency in implementing the AASHTOWare Project modules. During this period, an agency may commit to one or more units of service. The actual number of hours the contractor will expend for one unit may vary depending on the AASHTO billing level of the contractor staff involved and the location where the service is being provided. The number of Service Units remaining at the conclusion of a fiscal year will be carried forward into the next fiscal year, but could result in a difference in work accomplished as the AASHTO billing level is based on the year during which the work is performed.

Service Unit Work Plan Development

Service Unit Contractors (Info Tech and AECOM) are independent contractors and solely responsible for all aspects of the performance, delivery, quality and terms and conditions of service they provide to agencies.

AASHTO SHALL NOT BE RESPONSIBLE AND DISCLAIMS ANY AND ALL LIABILITY FOR ANY DAMAGE OR LOSS WHATSOEVER, INCLUDING PERSONAL INJURY, DAMAGE TO PROPERTY, OR LOSS OF BUSINESS OPERATIONS, INFORMATION OR DATA, ARISING OUT OF OR RELATING TO ANY ACT OR OMISSION OF SERVICE UNIT CONTRACTORS, THEIR EMPLOYEES, AGENTS AND SUBCONTRACTORS.

It is highly recommended that each agency review its service needs with the appropriate AASHTOWare Project contractor , develop a firm estimate of the number of units required and establish work plans and other terms and conditions of service, including the schedule for delivery, prior to submitting their commitment. Further, the AASHTOWare Project Task Force reserves the right to review work plans for Service Unit work to ensure conformance with the guidelines for their use.

This service is not a pre-requisite to license AASHTOWare Project software, nor does it affect in any way the normal support, maintenance and enhancement services provided under the AASHTO license agreement and normal fee structure for AASHTOWare Project. Choosing this special offering is strictly the prerogative of an agency. The intent of Service Units is to offer the opportunity for an agency to acquire special fixed-fee increments or units of contractor-provided service for consultation and support. AASHTO shall serve as facilitator only by accepting the commitment for such contractor-provided services, invoice and receive payment on behalf of the agency and forward the order and payment to the contractor for the appropriate number of units of services ordered.

Further, AASHTO assumes no responsibility or liability for any obligation of Service Unit Contractors, including scheduling or delivery of such units of service. It shall remain the responsibility of the subscribing agency to schedule their individual unit(s) of service and establish any other terms and conditions directly with the contractor.

Service Unit Work Options

These services provide for consultation and support to assist the agency in the implementation of the AASHTOWare Project products and can include the following:

  • Planning and conducting training events;
  • Implementation planning;
  • Technical assessment/technical planning;
  • Application installation and configuration;
  • Data mapping of current agency systems data to AASHTOWare Project (e.g. financial, pre-construction, materials management);
  • Configuring of generic field windows;
  • Configuring of custom templates/agency views (e.g. agency specific material test methods);
  • Hosted Services;
  • Interface development (e.g. from agency specific pre-construction systems and to agency specific financial management systems); and
  • Conversion development to take data from existing agency systems and load into AASHTOWare Project (e.g. materials management data).

In general, Service Units should not be used for work involving major new software development by member agencies. Service Units may be converted to provide additional enhancement funding under the guidance of the Task Force. To ensure that ownership issues are resolved, significant development work related to AASHTOWare products and enhancement requests utilizing service units should be reviewed by the Task Force prior to the work being performed. The use of Service Units to perform modifications that change AASHTO product source code must be reviewed and approved by the Task Force. Service units may not be used to provide reimbursement for travel expenses by agency personnel.

Fee for Service Units

Service Units can be ordered in unit increments of $13,500 that cannot be prorated and shall be paid upon receipt of the invoice. This fee includes the AASHTO administrative costs. Each service unit provides $12,200 in contractor services. For enhancement work requiring multiple service units, it may be better to consider the mechanism described in the Additional Funding for Development/Enhancement Items section.

Hosted Services

Agencies may use Service Units to acquire AASHTOWare Project hosted services. The intention is to allow interested agencies the opportunity to contract with the AASHTOWare Project contractor for allocation, setup, and maintenance of the physical environment (e.g. hardware, software, connectivity) needed to run and implement the AASHTOWare Project software. The actual number of hours and cost required to support an agency’s specific hosted services needs will vary from agency to agency, based on several factors including, but not limited to the number and type of software modules to be hosted, the number and type of users to be supported, the number and type of customizations and interfaces to be supported, the types of administrative services needed, and the terms of service desired by the agency (e.g. uptime, backups).

Implementation of AASHTOWare Project software via a hosted environment and use of Service Units for hosted services does not in any way affect the normal maintenance, support, and enhancement services provided or the normal fee structure for AASHTOWare Project.

At this time, the use of service units for hosted services through AASHTO is only available for the existing AASHTOWare Project contractor, Info Tech, Inc. with which AASHTO has an existing contractual relationship. However, member agencies have the option to contract directly with a third party under the existing terms of the licensing agreement between AASHTO and the member agency independent of the use of service units.

Additional Funding for Development/Enhancement Items

Funding for Enhancement Items

The AASHTOWare Project Task Force recognizes that some member agencies may desire certain additional development or may desire to accelerate development of an AASHTOWare Project optional component(s), and may be in a position to fund such development. In fact, the practice of individual and/or groups of member agencies funding specific development/enhancement work through AASHTO’s contracts with its software service providers has long been an acceptable means of accomplishing such work.

Note: Agencies may transfer Service Units to fund additional enhancement items.

Process for Funding Additional Enhancements

Any agency or group of agencies that desire to fund enhancement work to one or more AASHTOWare Project modules that will not be addressed in our current work plan(s) should follow the process outlined below:

  • Submit a request to the AASHTOWare Project Task Force describing the desired enhancement(s). This request should also indicate which member departments are considering or are prepared to fund the additional enhancement work, as well as an indication of how incorporating the desired enhancement will benefit the AASHTO community of users as a whole;
  • If the desired enhancement is acceptable to the Task Force, the Task Force will direct the AASHTOWare Project Contractor to develop system requirements, cost estimate, i.e. work plan for the specific enhancement(s) and notify the requesting agency(ies) of the direction. If the desired enhancement is not accepted by the Task Force, the Task Force will provide the requesting agencies with their specific areas of concern.
  • Based upon the work plan developed by the AASHTOWare Project Contractor, the requesting member agency or agencies will be notified of the total cost to accomplish the desired enhancement activity;
  • The requesting agency or agencies should submit written funding commitment to AASHTO, attention AASHTOWare Project, Associate Project Director, along with instructions for billing, i.e. individual and address to send appropriate invoice(s); and
  • Upon receipt of sufficient commitment(s) for funding, AASHTO will initiate the process to initiate a new contract or to approve and execute a contract modification to incorporate the approved enhancement activities.

AASHTOWare Project Licensing Arrangements

AASHTOWare Project Estimator, AASHTOWare Project FieldNet and the AASHTOWare Project FieldManager Suite

AASHTOWare Project Estimator and AASHTOWare Project FieldNet are proprietary software products of Info Tech, Inc., Gainesville, Florida. The AASHTOWare Project FieldManager suite (including AASHTOWare Project FieldManager, AASHTOWare Project FieldBook and AASHTOWare Project FieldBuilder) is a proprietary software product jointly owned by Info Tech, Inc. and the State of Michigan. The SYNC Service for AASHTOWare Project is a service owned by Info Tech, Inc. AASHTO and its licensees have been granted a license to use the AASHTOWare Project Estimator, AASHTOWare Project FieldManager, and AASHTOWare Project FieldNet software as well as the SYNC Service for AASHTOWare Project by an agreement with Info Tech, Inc. AASHTO Member Departments and Associate-International Members wishing to use these products or service must license them from AASHTO and abide by the terms and conditions granted by this license agreement, which is incorporated by reference into the AASHTO licensing agreement(s). A copy of the AASHTO-Info Tech agreements will be provided to any requesting member or associate member agency.

Local Government

The pricing of licenses to local government entities is the same as for AASHTO members.

Note: The AASHTOWare Project BAMS/DSS module is available only to AASHTO Members and Associate-International Members. Local government transportation agencies must license the AASHTOWare Project FieldManager suite, AASHTOWare Project FieldNet, and the SYNC Service for AASHTOWare Project, through Info Tech, and all other AASHTOWare Project modules through AASHTO. Info Tech, Inc. can be reached at:

Info Tech, Inc.
2970 SW 50th Terrace
Gainesville, FL 32608
Phone: (352) 381-4400
Fax: (352) 381-4444
www.infotechfl.com/ordering.php
Attn: Mr. Terry Sullivan

Use at Multiple Installations

An agency obtaining one license for AASHTOWare Project BAMS/DSS, AASHTOWare Project Cost Estimation, AASHTOWare Project Construction Administration, AASHTOWare Project SiteManager, AASHTOWare Project Expedite, AASHTOWare Project Estimation, AASHTOWare Project Bids, AASHTOWare Project Preconstruction, PES/LAS, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project Construction & Materials, or AASHTOWare Project Data Analytics may install servers at multiple locations and run the applications completely independent of other regions/districts of the agency. However, AASHTO will send software releases to only one location, and all support service requests from the multiple unrelated locations/districts must be made through one agency location.