High-value support during every phase of construction

SITE LICENSE

AASHTOWare Project Site License

An annual Site License is available to any agency/organization desiring to license all the following AASHTOWare Project modules:

  • AASHTOWare Project Cost Estimation
  • AASHTOWare Project Estimation
  • AASHTOWare Project Preconstruction
  • AASHTOWare Project Construction Administration
  • AASHTOWare Project BAMS/DSS Or AASHTOWare Project Data Analytics
  • AASHTOWare Project Civil Rights & Labor
  • AASHTOWare Project SiteManager
  • AASHTOWare Project SiteXchange
  • AASHTOWare Project Bids
  • AASHTOWare Project Construction & Materials
  • AASHTOWare Project Worksheet

The AASHTOWare Project Estimator and AASHTOWare Project FieldNet modules, as well as the AASHTOWare Project FieldManager Suite, are NOT included in this Site License.  AASHTOWare Project Mobile Applications is also NOT included in this Site License.

Description Annual License
AASHTOWare Project Site License Unlimited use $514,000

Note: The AASHTOWare Project BAMS/DSS and the AASHTOWare Project Data Analytics modules are available only to AASHTO Members and Associate-International Members.

PER MODULE

Annual License Fees by Module

Annual fees for the AASHTOWare Project BAMS/DSS or AASHTOWare Project Data Analytics, AASHTOWare Project Cost Estimation, PES/LAS or AASHTOWare Project Preconstruction, AASHTOWare Project Construction Administration, AASHTOWare Project Construction & Materials, AASHTOWare Project Bids, AASHTOWare Project Estimation, AASHTOWare Project SiteManager, AASHTOWare Project SiteXchange, AASHTOWare Project Worksheet and AASHTOWare Project Civil Rights & Labor modules are as follows:

Modules Annual License Fee5 Other Suggested Modules
BAMS/DSS® 1,9 $83,500
Data Analytics1 $74,000 Preconstruction, Estimation
Cost Estimation 3,7 $63,500 BAMS/DSS or Data Analytics
Construction Administration8 $63,500 Preconstruction and BAMS/DSS or Data Analytics
Construction & Materials6 $224,000 PES/LAS or Preconstruction and BAMS/DSS or Data Analytics
Estimation7, 9 $51,000 Preconstruction, Data Analytics
SiteManager 3,8  $249,000
SiteXchange $21,500 SiteManager
Preconstruction2,5 $51,000 Data Analytics
Civil Rights & Labor5 $51,000 Preconstruction
Bids $21,500
AASHTOWare Project Mobile Applications10 $40,000 Civil Rights & Labor, Construction & Materials
SiteManager Legacy License11 $0 Construction & Materials
FieldManager Legacy License11 $0 Construction & Materials

Note:

  1. AASHTOWare Project BAMS/DSS and AASHTOWare Project Data Analytics modules are available to AASHTO Members
    and Associate Members only. There is no additional fee for the BAMS/DSS Workstation option.
  2. Project Worksheet is available at no additional cost with a license of Preconstruction. Agencies may provide copies for
    consultant and contractor usage. However, the agencies are responsible for: 1) distributing copies of Project Worksheet
    software including copying and distributing user documentation as needed to contractors and/or consultants; 2) maintaining
    a list of contractors/consultants to whom the agency distributes the Project Worksheet software;3) acting as the single point
    of contact for all contractor and/or consultant software support inquiries (Such inquiries may be forwarded by the agency
    to Infotech for resolution back to the agency); and 4) protecting AASHTO’s proprietary rights associated with the Project
    Worksheet software product.
  3. The Cost Estimation and SiteManager licenses are intended for use by all client implementations configured by the licensee
    to communicate to the corporate database server(s) under the direct technical and administrative control of the licensee
  4. If any individual module is to be initially installed during the license year, the module fee may be prorated for the remaining
    months in that licensing year only. (All subsequent licensing of previously installed modules is for the full year and will not be
    prorated for a partial year.)
  5. Due to the nature of the software, Civil Rights & Labor and Estimation are only licensed with Preconstruction
  6. If requested, Construction & Materials may be obtained at no additional cost with the licensing of SiteManager or an extended license of FieldManager.
  7. If requested, Estimation may be obtained at no additional costs with the licensing of Cost Estimation.
  8. These modules are no longer available to new licensees.
  9. Agencies with a paid license to AASHTOWare Project BAMS/DSS or an AASHTOWare Project Site License will be permitted
    access to the two Software-as-a-Service (SaaS) service themes released in August 2018 (includes features from Line Item
    Profiles and Bid Evaluation Analysis) in addition to the web-based AASHTOWare Project Data Analytics functionality developed up to and included in AASHTOWare Project 4.1.
  10. This license provides unlimited usage of all three AASHTOWare Project mobile applications, Infotech Mobile Inspector,
    Infotech Field Interviewer, and AASHTOWare Project Mobile Tester, under a single license.
  11. The legacy licenses are intend for agencies who are in production with and paying for Construction & Materials (either
    through a Construction and Materials or Site License) but still want access to the associated legacy system to close out old
    projects.

MULTIPLE COPIES

AASHTOWare Project Estimator
AASHTOWare Project Estimator has the following fee structure:
Description  Annual License Fee
AASHTOWare Project Estimator 1-15 Copies (each copy) $1,600
16-20 Copies $25,500
21-30 Copies $34,000
31-40 Copies $41,500
41-50 Copies $47,000
51-60 Copies $52,000
Site License* $57,500

Note: The above fees are annual fees. The total amount varies depending upon the number of workstations licensed. If AASHTOWare Project Estimator is installed on additional workstations during the license year, the annual fee for the additional workstations will be prorated for the remaining months of the license year (July 1 - June 30). This proration applies only to the initial installation of AASHTOWare Project Estimator. These license fees include support and maintenance by Infotech consistent with AASHTOWare products.

* Agencies holding a site license for AASHTOWare Project Estimator may, with no additional license fee, extend their site license to their local governments for projects in which federal money is involved and for which the agency has oversight responsibilities. This exception does not apply to consultants who are doing design work for the agency or to local governments that are doing their own non-federal projects. Consultants (and local agencies doing non-federal projects) must purchase their own AASHTOWare Project Estimator license at the special reduced license fee available on the Infotech, Inc. website: www.infotechinc.com.

AASHTOWare Project FieldManager
Pricing for AASHTOWare Project FieldManager is calculated on either a “per copy” or “per site” license basis. AASHTOWare Project FieldManager has the following fee structure:
Description  Annual License Fee
AASHTOWare Project FieldManager suite (FieldManager®and FieldBuilder™Components Only) Each Installed Copy $3,750
Each installed copy of FieldBook $1,150
Site License (All FieldManager Components) Site License (1-15 users) $19,700
Site License (16-30 users) $33,000
Site License (31-50 users) $49,500
Site License (51-300 users) $99,500
Site License (301-800 users) $149,000
Site License (more than 800 users) $199,000
Note: These AASHTOWare Project FieldManager Licenses are intended to cover only actual employees of the licensing agency. Consultants and other agencies (i.e. cities and counties) doing work for a licensing agency are not covered under this type of license agreement. Agencies wishing to cover (in addition to their own employees) consultants working directly under their control or local governments administering state-let, state-paid contracts should use the AASHTOWare Project FieldManager Extended License option detailed below (instead of this option).
AASHTOWare Project FieldManager Extended License

The AASHTOWare Project FieldManager Extended License is intended for member agencies wishing to cover not only their own employees, but also consultants working directly under their control (for example, as field inspectors) and/or local governments administering state-let, state-paid contracts under their license agreement. Agencies acquiring an Extended License may provide copies of the software to their consultant workforce and local governments, but are responsible for the following:

  • Distributing copies of the AASHTOWare Project FieldManager software, including copying and distributing user documentation, as needed, to consultants and local agencies;
  • Maintaining a list of consultants and local agencies to which the agency distributes the AASHTOWare Project FieldManager software (including any of its components);
  • Acting as the single point of contact for all consultant and local agency software support inquiries. Inquiries that are clearly beyond the normal technical expertise of the agency may be forwarded by the agency to Infotech for resolution back to the agency. In accordance with standard AASHTO policy, the agency will identify a maximum of four people authorized to contact Infotech with support requests;
  • Ensuring that FieldBuilder is not provided to anyone outside the state agency. Since the intent of this license is to allow performance of work on state-let, state-paid contracts only, consultants and local governments wishing to use AASHTOWare Project FieldManager (or any of its components) for accomplishing work on their own projects must purchase their own, separate licenses to do this; and
  • Recovering all copies of the AASHTOWare Project FieldManager software and documentation from all consultants and local agencies whenever appropriate: for example, upon termination of service and/or consulting agreement under which the distribution of the software was initiated.

Member agencies have two options available to them to provide access to the AASHTOWare Project FieldManager software to their consultant work force (project managers, field inspectors, etc.) and/or their local government agencies administering state-let, state-paid contracts:

  • Purchase this Extended License for the appropriate number of anticipated total users (state employees, consultant work force and local government employees); or,
  • Continue to require their consultants and Locals to purchase their own copies of the software directly from Infotech. In the latter case, technical and administrative support will be available from Infotech.

The AASHTOWare Project FieldManager Extended License has the following fee structure:

Description  Annual License Fee
FieldManager suite (All FieldManager Components Except FieldBuilder) Extended License (1-15 users) $30,500
Extended License (16-30 users) $46,500
Extended License (31-50 users) $70,500
Extended License (51-300 users) $130,000
Extended License (301-800 users) $190,500
Extended License (more than 800 users) $249,000
AASHTOWare Project FieldNet
AASHTOWare Project FieldNet has the following fee structure:
Description Annual License Fee
FieldNet Site License (Up to 100 total users) $38,000
Site License (101-500 users) $76,500
Site License (501-600 users) $85,500
Site License (601-750 users) $98,500
Site License (751-900 users) $109,500
Site License (901-1000 users) $115,000
Site License (1001 or more users) $154,000
Evaluation License Option

First-time licensees of the AASHTOWare Project Mobile Applications License may elect a no-cost, 90-day evaluation license.

First-time licensees of a production release module may elect a no-cost, 180-day evaluation or pay for a one-year evaluation license. The one-year evaluation license is good for 12 months from time of initial license at a license fee equal to the current license fees listed above. The AASHTOWare Project BAMS/DSS one-year evaluation license provides one Evaluation License Service Unit (ELSU). The one-year evaluation license option for AASHTOWare Project Preconstruction, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project.

Construction & Materials, or AASHTOWare Project Estimation includes two Evaluation License Service Units of support ($27,000 value) at no additional cost.

Evaluation License Service Units (ELSUs) are valid only for the one-year duration of the associated evaluation license. The licensee may use these ELSUs at its discretion to assist with installation, implementation and training activities during the evaluation period. Unused ELSUs units expire at the end of the one-year license period. AASHTO will no longer offer an evaluation license for AASHTOWare Project Cost Estimation, AASHTOWare Project Construction Administration or AASHTOWare Project SiteManager. Because of the expense involved in providing the no-cost service units associated with the one-year evaluation license, the standard Site License option for all AASHTOWare Project modules is not available in conjunction with an evaluation license. To continue licensing beyond the initial 12-month evaluation period, licensees would then pay a prorated annual license fee based on the number of months remaining in the current fiscal year in order to return to the normal AASHTO fiscal/licensing year of July 1–June 30.

Example: A request for a one-year evaluation license of AASHTOWare Project Preconstruction, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project Data Analytics, AASHTOWare Project Construction & Materials, and AASHTOWare Project Estimation would result in the following fee:

Description Annual License Fee
Modules Data Analytics $74,000
Preconstruction $51,000
Civil Rights & Labor $51,000
Construction & Materials $224,000
Estimation $51,000
Total $451,000

Note: In the above one-year evaluation license example, nine Evaluation License Service Units are included (one for AASHTOWare Project Data Analytics, two for AASHTOWare Project Preconstruction, two for AASHTOWare Project Civil Rights & Labor, two for AASHTOWare Project Construction & Materials, and two for AASHTOWare Project Estimation) at no additional fee.

Hosting Services

Hosting Services

AASHTO is offering agencies the ability to purchase hosting services from AASHTO for AASHTOWare Project web based components only.  AASHTO has contracted directly with its AASHTOWare Project contractor, Infotech, Inc., to insure that Infotech’s hosting services meet or exceed security and industry standards. Hosting services that include client/server components can continue to be provided separately by Infotech via AASHTOWare Project Service Units.

Definitions

Hosted Environment:  Refers to the solution as a whole.  The hosted environment includes the infrastructure, services, backups, monitoring, security, processes, and controls used to provide a secure and robust solution.  Standard hosted environments are completely isolated and dedicated to a single agency.

Hosted Instance:  Refers to a segment within the hosted environment identified by its functional purpose.  Typical hosted instances are dev/test, training, reporting, and production.  A hosted environment will contain one or more hosted instances.  Each hosted instance is logically isolated from one another to varying degrees.  For example, a dev/test instance and a training instance may share the same virtual servers, while a production instance never shares a virtual server with any other instance.

Ordering Process

Prior to selecting the hosting services option, an agency should review the hosting documents located in the Hosting Services section of the Status and Planning page on the AASHTOWare Project User Group site (https://www.aashtowareproject.org/hosting-services).  The agency should verify with its governing body that the hosting agreements are acceptable.  If there are any discrepancies then the agency should work with Infotech to resolve these discrepancies.

After the agency has completed its review of agreements the agency will select the appropriate hosting options on the AASHTO order form.  After AASHTO reviews and approves the order AASHTO will notify Infotech via the End User Designee Report of the order.  At this point, Infotech will contact the agency to initiate the fulfillment of the order.

The first year of Hosting Services includes a one month startup required to build the environment and establish the VPN connection with the agency. The Agency will provide a suitable IP address range that will be used during the initial hosting setup.  This is followed by a five month testing period of the Dev/Test instance.  Once testing has completed, the Production instance will be created and be ready for immediate use.

If the Agency desires any optional services, the Agency will be required to setup a Supplemental Activities agreement using AASHTO Service Units to accommodate Agency specific requests that are outside the Hosting Services agreement.

Hosting Services Provided

AASHTOWare Project Base Configuration

  • The base configuration accommodates AASHTOWare Project Preconstruction, AASHTOWare Project Estimation, AASHTOWare Project CRL, and AASHTOWare Project Data Analytics.
  • The base configuration includes the following instances of AASHTOWare Project:
    • Production Instance (1 Production site)
    • Dev/Test Instance (1 Dev site and 1 Test site)
    • Additional AASHTOWare Project installation for training purposes using the Dev/Test servers as desired.
    • Additional AASHTOWare Project installation for implementation purposes using the Dev/Test servers as desired.

AASHTOWare Project Base Configuration with Construction & Materials

  • Adds two (2) additional AASHTOWare Project App/UI servers in a load balanced configuration to the production instance.

Report Instance (with daily data refresh) Add-on Option

  • Adds one (1) additional AASHTOWare Project installation for reporting purposes using an additional AASHTOWare Project App/UI server and database. Data is programmatically refreshed with data from production daily.  This configuration is suggested for agencies who have heavy reporting requirements.

For more information regarding hosting of client/server components, please review the hosting documents located in the Hosting Services section of the Status and Planning page on the AASHTOWare Project User Group site (https://www.aashtowareproject.org/hosting-services) or contact your Infotech account manager.

Hosting Fees

Description Annual License
Base Configuration

The base configuration accommodates AASHTOWare Project Preconstruction, AASHTOWare Project Estimation, AASHTOWare Project CRL, and AASHTOWare Project Data Analytics.
Instances included:
● Production Instance (1 Production site)
● Dev/Test Instance (1 Dev site and 1 Test site)
● Additional AASHTOWare Project installation for training purposes using the Dev/Test servers as desired.
● Additional AASHTOWare Project installation for implementation purposes using the Dev/Test servers as desired

 $180,000
Base Configuration with Construction and Materials

Adds two (2) additional AASHTOWare Project App/UI servers in a load balanced configuration to the production instance.

 $210,000
Add-on Option

Reporting Instance:
Adds one (1) additional AASHTOWare Project installation for reporting purposes using an additional AASHTOWare Project App/UI server and database. Data is programmatically refreshed with data from production daily. This configuration is suggested for agencies who have heavy reporting requirements.

 $30,000

Additional Funding for Development/Enhancement Items

Funding for Enhancement Items

The AASHTOWare Project Task Force recognizes that some member agencies may desire certain additional development or may desire to accelerate development of an AASHTOWare Project optional component(s), and may be in a position to fund such development. In fact, the practice of individual and/or groups of member agencies funding specific development/enhancement work through AASHTO’s contracts with its software service providers has long been an acceptable means of accomplishing such work.

Note: Agencies may transfer Service Units to fund additional enhancement items.

Process for Funding Additional Enhancements

Any agency or group of agencies that desire to fund enhancement work to one or more AASHTOWare Project modules that will not be addressed in our current work plan(s) should follow the process outlined below:

  • Submit a request to the AASHTOWare Project Task Force describing the desired enhancement(s). This request should also indicate which member departments are considering or are prepared to fund the additional enhancement work, as well as an indication of how incorporating the desired enhancement will benefit the AASHTO community of users as a whole;
  • If the desired enhancement is acceptable to the Task Force, the Task Force will direct the AASHTOWare Project Contractor to develop system requirements, cost estimate, i.e. work plan for the specific enhancement(s) and notify the requesting agency(ies) of the direction. If the desired enhancement is not accepted by the Task Force, the Task Force will provide the requesting agencies with their specific areas of concern.
  • Based upon the work plan developed by the AASHTOWare Project Contractor, the requesting member agency or agencies will be notified of the total cost to accomplish the desired enhancement activity;
  • The requesting agency or agencies should submit written funding commitment to AASHTO, attention AASHTOWare Project, Associate Project Director, along with instructions for billing, i.e. individual and address to send appropriate invoice(s); and
  • Upon receipt of sufficient commitment(s) for funding, AASHTO will initiate the process to initiate a new contract or to approve and execute a contract modification to incorporate the approved enhancement activities.
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Service Units

For the period from July 1, 2021 through June 30, 2022, AASHTO has established an arrangement with it AASHTOWare Project contractor, Infotech, to offer the opportunity for agencies to acquire special fixed-fee increments or units of contractor-provided service for consultation and support to assist an agency in implementing the AASHTOWare Project modules. During this period, an agency may commit to one or more units of service. The actual number of hours the contractor will expend for one unit may vary depending on the AASHTO billing level of the contractor staff involved and the location where the service is being provided. The number of Service Units remaining at the conclusion of a fiscal year will be carried forward into the next fiscal year, but could result in a difference in work accomplished as the AASHTO billing level is based on the year during which the work is performed.

Service Unit Work Plan Development

Service Unit Contractor (Infotech) is an independent contractor and solely responsible for all aspects of the performance, delivery, quality, and terms and conditions of service they provide to agencies.

AASHTO SHALL NOT BE RESPONSIBLE AND DISCLAIMS ANY AND ALL LIABILITY FOR ANY DAMAGE OR LOSS WHATSOEVER, INCLUDING PERSONAL INJURY, DAMAGE TO PROPERTY, OR LOSS OF BUSINESS OPERATIONS, INFORMATION OR DATA, ARISING OUT OF OR RELATING TO ANY ACT OR OMISSION OF SERVICE UNIT CONTRACTORS, THEIR EMPLOYEES, AGENTS, AND SUBCONTRACTORS.

It is highly recommended that each agency review its service needs with the appropriate AASHTOWare Project contractor, develop a firm estimate of the number of units required and establish work plans and other terms
and conditions of service, including the schedule for delivery, prior to submitting their commitment. Further, the AASHTOWare Project Task Force reserves the right to review work plans for Service Unit work to ensure conformance with the guidelines for their use.

This service is not a prerequisite to license AASHTOWare Project software, nor does it affect in any way the normal support, maintenance, and enhancement services provided under the AASHTO license agreement and normal fee structure for AASHTOWare Project. Choosing this special offering is strictly the prerogative of an agency. The intent of Service Units is to offer the opportunity for an agency to acquire special fixed-fee increments or units of contractor-provided service for consultation and support. AASHTO shall serve as facilitator only by accepting the commitment for such contractor-provided services, invoice and receive payment on behalf of the agency and forward the order and payment to the contractor for the appropriate number of units of services ordered.

Further, AASHTO assumes no responsibility or liability for any obligation of the Service Unit Contractor, including scheduling or delivery of such units of service. It shall remain the responsibility of the subscribing agency to schedule their individual unit(s) of service and establish any other terms and conditions directly with the contractor.

Service Unit Work Options

These services provide for consultation and support to assist the agency in the implementation of the AASHTOWare Project products and can include the following:

  • Planning and conducting training events;
  • Implementation planning;
  • Technical assessment/technical planning;
  • Application installation and configuration;
  • Data mapping of current agency systems data to AASHTOWare Project (e.g. financial, pre-construction, materials management);
  • Configuring of generic field windows;
  • Configuring of custom templates/agency views (e.g. agency specific material test methods);
  • Hosted Services;
  • Interface development (e.g. from agency specific pre-construction systems and to agency specific financial management systems); and
  • Conversion development to take data from existing agency systems and load into AASHTOWare Project (e.g. materials management data).

In general, Service Units should not be used for work involving major new software development by member agencies.  Service Units may be converted to provide additional enhancement funding under the guidance of the Task Force.  To ensure that ownership issues are resolved, significant development work related to AASHTOWare products and enhancement requests utilizing service units should be reviewed by the Task Force prior to the work being performed.  The use of Service Units to perform modifications that change AASHTO product source code must be reviewed and approved by the Task Force.  Service units may not be used to provide reimbursement for travel expenses by agency personnel.

Fee for Service Units

Service Units can be ordered in unit increments of $13,500 that cannot be prorated and shall be paid upon receipt of the invoice.  This fee includes the AASHTO administrative costs.  Each service unit provides $12,200 in contractor services.  For enhancement work requiring multiple service units, it may be better to consider the mechanism described in the Additional Funding for Development/Enhancement Items section.

AASHTOWare Project Licensing Arrangements

AASHTOWare Project Estimator, AASHTOWare Project FieldNet and the AASHTOWare Project FieldManager Suite

AASHTOWare Project Estimator and AASHTOWare Project FieldNet are proprietary software products of Infotech, Inc., Gainesville, Florida. The AASHTOWare Project FieldManager suite (including AASHTOWare Project FieldManager, AASHTOWare Project FieldBook and AASHTOWare Project FieldBuilder) is a proprietary software product jointly owned by Infotech, Inc. and the State of Michigan. AASHTO and its licensees have been granted a license to use the AASHTOWare Project Estimator, AASHTOWare Project FieldManager, and AASHTOWare Project FieldNet software by an agreement with Infotech, Inc. AASHTO Member Departments and Associate Members wishing to use these products or service must license them from AASHTO and abide by the terms and conditions granted by this license agreement, which is incorporated by reference into the AASHTO licensing agreement(s). A copy of the AASHTO–Infotech agreements will be provided to any requesting member or associate member agency.

Local Government

The pricing of licenses to local government entities is the same as for AASHTO members.

Note: The
AASHTOWare Project BAMS/DSS module is available only to AASHTO Members and Associate Members. Local government transportation agencies must license the AASHTOWare Project FieldManager suite and AASHTOWare Project FieldNet through Infotech, and all other AASHTOWare Project modules through AASHTO. Infotech, Inc. can be reached at:

Infotech, Inc.
2970 SW 50th Terrace
Gainesville, FL 32608
Phone: (352) 381-4400
Fax: (352) 381-4444
https://www.infotechinc.com/products
Attn: Mr. Terry Sullivan

Use at Multiple Installations

An agency obtaining one license for AASHTOWare Project BAMS/DSS, AASHTOWare Project Cost Estimation, AASHTOWare Project Construction Administration, AASHTOWare Project SiteManager, AASHTOWare Project Estimation, AASHTOWare Project Bids, AASHTOWare Project Preconstruction, AASHTOWare Project Civil Rights & Labor, AASHTOWare Project Construction & Materials, or AASHTOWare Project Data Analytics may install servers at multiple locations and run the applications completely independent of other regions/districts of the agency. However, AASHTO will send software releases to only one location, and all support service requests from the multiple unrelated locations/districts must be made through one agency location.