Hardware and Software Environments
Because of the rapid pace at which technology changes, a website has been established to provide the most current approved hardware and software specifications for the AASHTOWare Project suite of products. Please visit this website at the following address: https://www.aashtowareproject.org/apr-sys-arch.
Service Units
For the period from July 1, 2020 through June 30, 2021, AASHTO has established an arrangement with its AASHTOWare Project contractor, Infotech, Inc., to offer the opportunity for agencies to acquire special fixed-fee increments or units of contractor-provided service for consultation and support to assist an agency in implementing the AASHTOWare Project modules. During this period, an agency may commit to one or more units of service. The actual number of hours the contractor will expend for one unit may vary depending on the AASHTO billing level of the contractor staff involved and the location where the service is being provided. The number of Service Units remaining at the conclusion of a fiscal year will be carried forward into the next fiscal year, but could result in a difference in work accomplished as the AASHTO billing level is based on the year during which the work is performed.
Service Unit Work Plan Development
Service Unit Contractors (Infotech) are independent contractors and solely responsible for all aspects of the performance, delivery, quality and terms and conditions of service they provide to agencies.
AASHTO SHALL NOT BE RESPONSIBLE AND DISCLAIMS ANY AND ALL LIABILITY FOR ANY DAMAGE OR LOSS WHATSOEVER, INCLUDING PERSONAL INJURY, DAMAGE TO PROPERTY, OR LOSS OF BUSINESS OPERATIONS, INFORMATION OR DATA, ARISING OUT OF OR RELATING TO ANY ACT OR OMISSION OF SERVICE UNIT CONTRACTORS, THEIR EMPLOYEES, AGENTS AND SUBCONTRACTORS.
It is highly recommended that each agency review its service needs with the appropriate AASHTOWare Project contractor , develop a firm estimate of the number of units required and establish work plans and other terms and conditions of service, including the schedule for delivery, prior to submitting their commitment. Further, the AASHTOWare Project Task Force reserves the right to review work plans for Service Unit work to ensure conformance with the guidelines for their use.
This service is not a prerequisite to license AASHTOWare Project software, nor does it affect in any way the normal support, maintenance and enhancement services provided under the AASHTO license agreement and normal fee structure for AASHTOWare Project. Choosing this special offering is strictly the prerogative of an agency. The intent of Service Units is to offer the opportunity for an agency to acquire special fixed-fee increments or units of contractor-provided service for consultation and support. AASHTO shall serve as facilitator only by accepting the commitment for such contractor-provided services, invoice and receive payment on behalf of the agency and forward the order and payment to the contractor for the appropriate number of units of services ordered.
Further, AASHTO assumes no responsibility or liability for any obligation of the Service Unit Contractor, including scheduling or delivery of such units of service. It shall remain the responsibility of the subscribing agency to schedule their individual unit(s) of service and establish any other terms and conditions directly with the contractor.
Service Unit Work Options
These services provide for consultation and support to assist the agency in the implementation of the AASHTOWare Project products and can include the following:
- Planning and conducting training events;
- Implementation planning;
- Technical assessment/technical planning;
- Application installation and configuration;
- Data mapping of current agency systems data to AASHTOWare Project (e.g. financial, pre-construction, materials management);
- Configuring of generic field windows;
- Configuring of custom templates/agency views (e.g. agency specific material test methods);
- Hosted Services;
- Interface development (e.g. from agency specific pre-construction systems and to agency specific financial management systems); and
- Conversion development to take data from existing agency systems and load into AASHTOWare Project (e.g. materials management data).
In general, Service Units should not be used for work involving major new software development by member agencies. Service Units may be converted to provide additional enhancement funding under the guidance of the Task Force. To ensure that ownership issues are resolved, significant development work related to AASHTOWare products and enhancement requests utilizing service units should be reviewed by the Task Force prior to the work being performed. The use of Service Units to perform modifications that change AASHTO product source code must be reviewed and approved by the Task Force. Service units may not be used to provide reimbursement for travel expenses by agency personnel.
Fee for Service Units
Service Units can be ordered in unit increments of $13,500 that cannot be prorated and shall be paid upon receipt of the invoice. This fee includes the AASHTO administrative costs. Each service unit provides $12,200 in contractor services. For enhancement work requiring multiple service units, it may be better to consider the mechanism described in the Additional Funding for Development/Enhancement Items section.