AASHTOWare Project™ 4.5 Release

May 27, 2021

Enhancements, webinar, updated states

AASHTOWare Project™ 4.5 is now live! On March 10, AASHTOWare Project 4.5 officially went live to our user community with a host of updates, enhancements, and warranty fixes. Agencies are encouraged to begin their upgrade process to start enjoying improvements to a variety of modules. There are a total of 27 enhancements in this release, with an additional 103 TMRs resolved. Perhaps most excitingly, dashboard functionality is included in this release and will be bolstered in future releases. To read the full EUD on this upgrade, sign in to aashtowareproject.org and navigate to Announcements.


Enhancements in AASHTOWare Project 4.5

Below is an overview of the updates in AASHTOWare Project 4.5.


Module Enhancement(s)
AASHTOWare Project Estimation™





●       Improves usability for turning on/off pricing methods (APR-17021)

●       Adds the ability to select Regression Pricing items (APR-18644)

●       Allows transitioning from a concept to an existing project (APR-20687)

AASHTOWare Project Preconstruction™





●       Adds an attachment indicator (APR-12329)

●       Creates a spreadsheet template for importing projects (APR-15853)

●       Adds ability to pre-gather bid history data (APR-17804)

●       Introduces an example Letting Preparation status dashboard (APR-21464)

AASHTOWare Project Civil Rights & Labor™





●       Updates import payroll to support non-US postal codes (APR-15419)

●       Recognizes all case conditions when importing payroll information (APR-18856)

●       Checks overtime for an employee with multiple classifications (APR-19846)

AASHTOWare Project Construction & Materials™ (Construction functionality)











●       Adds the ability to assign contract adjustments to funds (APR-13511)

●       Provides an example Construction Management dashboard (APR-15097)

●       Fixes threshold of 0% not working on pay estimates (APR-17651)

●       Excludes rate/frequencies from  Insufficient Materials pay estimate exception (APR-19761)

●       Updates transition to construction process (APR-20636)

●       Assigns price adjustment base date to new change order items (APR-20640)

●       User person record for Agency Staff on the daily work report (APR-20688)

●       Migrates contracts with percent complete awarded and percent complete currently greater than 99.99% (APR-21131)

AASHTOWare Project Construction & Materials™ (Materials functionality)











●       Adds brand name to sample record and enforces brand name required (APR-16408)

●       Counts multiple runs of the same sample record test towards material acceptance (APR-17518)

●       Test status changes upon receipt to lab unit (APR-19623)

●       Adds functionality to Received at Destination Lab status (APR-19287)

●       Adds ability to copy a reference specification (APR-19299)

●       Adds ability to receive DSR material quantities at a Destination Source/Facility (APR-19353)

●       Creates additional source and additional facility associations when creating a sample record from a Daily Source Report supplied material (APR-21686)

AASHTOWare Project Data Analytics™



●       Adds proposal and filter selection (APR-20742)


Educational Webinar

Want to see some of the enhancements in AASHTOWare Project 4.5 first-hand? Check out the recent AASHTOWare Project 4.5 Release webinar, hosted by Winnie Leung and Rachel Teague. The recording of this webinar can be accessed by logging into aashtowareproject.org and navigating to Resources > Videos > Webinar Videos.


The Importance of Upgrading & Upgraded States

We understand that agencies all have different needs and priorities – and that upgrading may not be one of them right now. Even if you can do without these enhancements, we strongly recommend upgrading to get the latest security patches and warranty fixes. Using outdated software can increase the risk of security breaches. Currently, the Iowa DOT, Wisconsin DOT, the South Carolina DOT, and the Oklahoma DOT have upgraded to AASHTOWare Project 4.5 – as always, your agency peers are a great resource to learn about the process and benefits of upgrading. If you’re ready to move forward with upgrading, please reach out to your Infotech Account Manager.



By: Russ Barron, ‌Director, Portfolio Management Office (PMO)